Privacy Policy

World TA Conference 2020 Ltd is the organiser of the World TA conference 2020 and expects to be in contact with you regarding attendance at the conference and associated events.

Our Executive Director, Julie Hay, is our data controller, data processor and data control officer and pays personal attention to how we maintain information about those who contact us. When we send out mailings, we use a reputable mailing service that will ask for opt in. Our website uses cookies to collect the usual types of visitor information for analysis and you can set your browser not to accept these, although some of the website may then not function completely.

We process information by storing it within reputable CRM and accounting systems.

We will not provide any information about our contracts to any other organisations, except where directly related to your attendance of the World TA Conference 2020, such as the venue, the TA associations you declare membership of, for conference discounts, and any pre - and post - conference activities you opt into.
 
Our lawful basis for maintaining records is as defined in the UK Information Commissioner’s Office (2018): “Contract: the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.” (p.13).

Our intended purposes for maintaining records include:

  • managing the provision of goods or services in line with contractual arrangements
  • advising about potential provision of goods or services that may become contractual arrangements
  • liaising with other TA associations or similar professional bodies to provide and/or confirm such details as may be required by such organisations within our contractual arrangements with them and with individuals
  • reporting our business results to the relevant authorities (accounts, tax, etc)
  • other purposes as may arise in order to carry out the usual functions of the organisation


We have an ongoing commitment to maintain suitable records of membership status and qualifications where these are made publicly available within conference materials.

Information kept by us includes, where relevant and known, the following within our database: name, email address(es), address details, telephone and/or other contact details, TA qualifications, membership status, volunteer involvement and service, events booked attended and/or presented, original contact method, fees paid, and sometimes notes of conversations that remind us of our discussions with you about conference-related matters.

We may store audio and video recordings of conference sessions attended by you, only after you have confirmed agreement to being recorded and to the recordings being shared with others. You are still given the right to have any recordings of you removed after any event.

Reference: Information Commissioner’s Office (2018) Guide to the General Data Protection Regulation (GDPR) https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/ accessed 11 June 2019 (note – living document updated regularly)